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of the Guernsey Private Residential Landlords Association

NAME: 1 The name of the Association shall be “The Guernsey Private Residential Landlords Association” (hereinafter called “the Association” or “GPRLA).

2 The objects of the Association are:-

a.    To represent and develop the interests and standing of private residential landlords in Guernsey and to promote the establishment and maintenance of good standards of practice by such landlords.
b.    To set up and establish such Boards, Committee or other bodies as may be thought beneficial to the furtherance of any of the objects of the Association.
c.    To procure the writing, printing, publishing, issuing and circulation, whether gratuitously or otherwise, of any reports, periodicals, books, pamphlets, leaflets or other documents, whether in printed, physical form or in an electronic format.
d.    To do all such things as may be necessary or desirable in furthering or attaining any or all of the foregoing objects.

3 Membership of the Association is open to private individuals and

FOR companies directly involved in the letting and management of Guernsey

Residential property. Private individuals and companies owning let Guernsey residential property may apply to be ordinary members of the Association. Private individuals and companies involved in the business of managing let Guernsey residential property on behalf of others may apply to be associate members of the Association. Associate members can also include ‘Friends’ of the Association whose business or trade may be associated with and benefit the general membership.

4 There shall be a Council whose duty it shall be to carry out the general

AND policies of the Association and to provide for the administration,

management and control of the Affairs of the Association.

5 The Council shall have power to invite and accept applications for membership of the Association in such form and on payment of such subscription(s) as shall be determined from time to time by the Association in General Meeting.

6 The Members of the Council shall be elected at the Annual General Meeting and shall hold office until the expiration of the next Annual General Meeting.

7 Casual vacancies may be filled by the Council until the next Annual General Meeting.

8 The Council may appoint sub-committees and give to any such sub-committee such powers as may be determined by the Council.

9 The Council shall have power to co-opt additional Members to the Council or any sub-committee and such additional members need not be Members of the Association.

10 i) The Members of Council shall consist of the following Honorary Officers:-

a.    Chairperson
b.    Vice Chairperson and such other ordinary Members proposed by the Chairperson or properly nominated and also duly elected provided that all such Members of the Council shall be fully paid up Members of the Association.

ii) Immediately following the Annual General Meeting the Council shall appoint a Treasurer, a Secretary and any other Officer who may be ex-officio members of the Council, and hold office until the close of the next Annual General Meeting. The Council shall also have power to fill any casual vacancy for either of these two posts.

11 The Chairperson shall be the Chairperson of all meetings of the Council at which he is present.

12 The Council may invite ex-officio office holders for the time being to be Members of Council.

13 The quorum at meetings of the Council or any sub-committee shall be not less than half the number of elected or invited members of the Council or sub-committee of such other number as the Association may from time to time determine. For the avoidance of doubt, the elected and invited  members of the Council includes the Honorary Officers, being the Chairperson and Vice Chairperson, and the ordinary members elected at  the Annual General Meeting only, and includes the Treasurer, Secretary,  co-opted members to the Council or sub-committee and ex-officio members of the Council.

14 In the case of an equality of votes at any deliberation of the Council or any sub-committee the Chairperson for the time being shall have a second or casting vote.

GENERAL 15 The Annual General Meeting of the Association shall be held in Guernsey

MEETINGS each year, at such time, not being more than fifteen months after the

OF THE holding of the preceding Annual General Meeting, and place as the

ASSOCIATION: Chairperson shall determine.

16 At least twenty-one clear days’ notice by email or in writing of an Annual General Meeting shall be given by the Council to the Members.

17 All other meetings of the Association shall be deemed Extraordinary General Meetings and shall be called by the Chairperson or by the Council upon the reasonable written demand of at least 10 fully paid up members. Such written demand shall be deposited with the Secretary who shall then immediately proceed with the calling of the Meeting, given the Members at least fourteen days’ notice by email or in writing.

18 The business of the Annual General Meeting shall be to receive and consider the accounts and the Chairperson’s report. To elect the Honorary Officers and ordinary Members of the Council, and to transact any other ordinary business of which not less than seven clear days’ notice in writing shall have been given to the Secretary by the Member raising the same.

19 The proceedings of any committee or any sub-committee shall not be invalidated by any failure to appoint or any defect in the appointment, election or qualification of any member.

MINUTES: 20 Minutes of all general meetings shall be taken by the nominated Council member and shall be distributed to all members in a timely manner. A Minute Book will be maintained by the Chairperson or Secretary.

VOTING: 21 Every ordinary paid-up member present in person shall be entitled to one vote. Associate members will not be eligible to vote. Every resolution submitted to a General Meeting shall be determined in the first instance by a show of hands, but a poll may be demanded in writing by 15 members present in person.

22 Notice of meetings or of any other important business of the Association shall be deemed to have been given if sent to the address or email address last given by the member to the Association.

23 The quorum at General Meetings of the Association shall be either twenty paid up members present in person or 20% of the Association membership, whichever is the lesser.

24 The Council shall have power to raise and/or accept monies by means of subscriptions, donations, legacies, grants in aid, or by any other means that the Council shall think appropriate.

25 The Council of the Association shall have power to invest monies so raised in such manner as it shall think fit.

26 The funds and any other property of the Association howsoever derived shall be applied exclusively towards the promotion of the objects of the Association as set forth in this Constitution and no payments whatsoever shall be made either directly or indirectly by way of dividend, bonus or profit to any Member of the Association provided always that nothing herein shall prevent the payment of reasonable and proper out-of-pocket expenses properly incurred by any Member of the Association or other person in the furtherance of the Objects of the Association.

27 The Association shall have power to appoint the Chairperson or any other Officer for the time being in office, as custodian trustees to hold any property real or personal in trust for the Association.

DISSOLUTION: 28 The Association may at any time be dissolved by Resolution passed by a three-quarters majority of those present and voting at an Extraordinary General Meeting of the Association of which at least fourteen clear days’ notice shall have been sent to all Members of the Association. Such Resolution my give instructions for the disposal of any assets held by or in the name of or in trust for the Association, provided that if any property remains after the satisfaction of all debts and liabilities, it shall not be paid to or distributed among the Members of the Association but shall be given or transferred to such charities as the Council may determine.

ALTERATIONS 29 Alterations to the Constitution shall require the assent of 55% of the

TO Members present in person at the General Meeting, notice of which

CONSTITUTION: setting out the Resolution or Resolutions, shall have been sent by the Secretary to each member in accordance with clauses 16 and 17.

ASSOCIATION 30 The Association shall have power to make such rules governing the rights

RULES: and privileges of Association Members, the raising of funds, the election of  officers, procedures at Meetings and any other matter that the Association may think appropriate.