Landlords should treat themselves as a “controlled” environment/activity, where the social distancing requirements are less restrictive, e.g. social distancing is only 1 metre. Use common sense about social distancing, sanitary behaviour etc.
Landlords need to email the name and contact details for their designated record-keeper (i.e. probably themselves) to firstname.lastname@example.org
before making their first inspection/visit to their let property, or if work needs to be done there.
As part of that they are required to keep a contact tracing diary which can be downloaded from the covid-19 website.
That will keep a record of who the landlord or their contractor saw/which property they visited and when, plus the tenant’s name and phone number.
We’d suggest that tenants who are required to give anyone access to the home they are renting, be it landlord or his contractor/s for any work that need to be done there, should also keep a contact tracing diary.